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Project Finance & Administrative Affairs Officer

Sabanci Üniversitesi

İstanbul(Asya)(Tuzla)

İş Yerinde

İş Yerinde

Job Type

Periodical

Position Level

Specialist

Department

Analysis / Research

Analysis / Research

Application Count

127 application

Job Type

Periodical

Position Level

Specialist

Application Count

127 application

Department

Analysis / Research

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QUALIFICATIONS AND JOB DESCRIPTION

We are looking for a Project Finance and Administrative Affairs Officer to join our team at Sabancı University, İstanbul Policy Center

 

Project Finance and Administrative Affairs Officer will work with IPC Finance and Administrative Affairs Manager to support IPC team and Project Coordinators, in all budgetary and financial reporting aspects of a designated project. In this role she/he will be responsible for timely coordination of overall project budget and will be accountable for project financial planning and budget management. In addition, she/he will monitor financial and administrative coordination of subsequent project and contracts with third parties under this project for ensuring compliance with rules stated on grant contracts.

 

Qualifications

  • Relevant work experience in financial and administration coordination at a think-tank,
  • Excellent written and verbal English skills,
  • Excellent administrative and computer (Office) skills, proven ability to work well under pressure, take initiative and be a creative problem solver,
  • Discrete, tactful and diplomatic in team relations and communications,
  • Appreciates vital role of administrative tasks,
  • Ability to work both in a team and independently under minimum supervision,
  • Highly organized with ability to prioritize tasks, work independently and remotely, and to actively generate and implement ideas for project and office improvement,
  • Ability to meet deadlines; accomplish work in order of priority; professionally maintain composure and effectiveness under pressure and changing conditions,
  • Demonstrated interest in the mission and values of Istanbul Policy Center.

Job Description

Financial

  • Assist and inform project teams on budget adjustments, information on eligibility of costs,
  • Follow up the financial implementation of project activities, check cost statements,
  • Assist Project Coordinators in the formal aspects of the preparation of annual and quarterly reports (financial),
  • Collect, verify and process all financial and legal documents required from project team, partners, beneficiaries, service providers,
  • Initiate, follow up and finalize Sabancı University’s internal process for grant contracts along with grant regulations,
  • Control and submit financial information and documentation requested by the project team, IPC partner institutions or service providers,
  • Initiate and follow up payment processes along Sabancı University’s and grant regulations,
  • Ensure compliance with all general contract conditions and finance procedures,
  • Keep project expense reports updated and inform project coordinators accordingly,
  • Prepare and submit interim and final financial reports on time along rules stated on grant contracts,
  • Create and maintain an archive of project documents and communications on financial matters,
  • Assist project coordinators on budget drafting during grant applications,
  • Liaise with IPC Finance and Administrative Affairs Coordinator, Project Coordinators and team on all financial issues,
  • Assist in preparation of internal reports and reports to funders to support team’s monitoring and evaluation activities.

Administrative

  • Proactively engages IPC team and Project Coordinators to support and assist for successful implementation of the activities of IPC,
  • Ensure timely closure of contracts and all administrative commitments,
  • Lead on administration duties when it is needed by IPC Finance and Administrative Affairs Coordinator, including but not limited to: organizing external events, workshops, and conferences, team meetings, travel inquiries,
  • Ensures that administrative tasks are completed in a satisfactory and thorough manner with great precision and accuracy,
  • Follows-through on projects/tasks to ensure their timely completion, without the need for reminders or significant oversight from IPC Finance and Administrative Affairs Coordinator and Project Coordinators.

This position is based in Tuzla Campus. It will work with fixed-term contract, and the contract duration may be extended according to the project developments.

Only shortlisted candidates will be contacted for interview. Interviews will take place on a rolling basis till the position is filled.


Sabancı University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs

Preferred Candidate

More than 3 years of experience
Bachelor’s(Graduate)
English(Reading : Advanced, Writing : Advanced, Speaking : Advanced)

İdari İşler Uzmanı pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.

İdari İşler Uzmanı İdari İşler Uzmanı Maaşları İdari İşler Uzmanı Nasıl Olunur? İdari İşler Uzmanı Nedir? İdari İşler Uzmanı İş İlanları
Hakkımızda

Sabancı Topluluğu, Sabancı Üniversitesi'nin kuruluş kararını 1994 yılında, Türkiye'nin en büyük aile vakfı olan Sabancı Vakfı önderliğinde aldı. Türki

Şirket Sayfasına Git

İdari İşler Uzmanı pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.

İdari İşler Uzmanı İdari İşler Uzmanı Maaşları İdari İşler Uzmanı Nasıl Olunur? İdari İşler Uzmanı Nedir? İdari İşler Uzmanı İş İlanları